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Expo Vendor Info and Registration

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Sponsor/Exhibitor Rates and Information

10/17/19: We only have 3 booth spaces left! If you haven't registered yet, don't wait!

Campground Owners of New York is dedicated to the promotion, growth, improvement and development of independently owned campgrounds in New York State. A highlight of our year is the Exposition for the Outdoor Hospitality Industry & Trade Show, where we gather together to learn better business practices, spend time relaxing together, and SHOP at the trade show! This year, we’re focused on learning techniques that help us get and keep Happy Campers!

Become a sponsor, and/or exhibit your products and services to hundreds of NY campground operators, managers and staff at this year’s Expo. The Expo affords you interactive opportunities to communicate with prospective customers and build your business with them. Don’t miss out!  Read through the packet to see what’s new, and how you can participate.

If you have questions, please contact the CONY office at 585-586-4360, or .

PLEASE NOTE! IF YOUR REGISTRATION INCLUDES A DISPLAY AD FOR THE EXPO PROGRAM BOOKLET, THOSE ARE DUE BY 9/30/19. PDFs preferred, JPGs acceptable. Send to . Sizing in the registration booklet and list below.



   (Lodging reservations not included. Details, go HERE)



6-page printable packet with registration form for Sponsorships and Trade Show Booths, plus meal options.

The following sponsorships are sold out (BIG THANK YOU!):

  • Tuesday Trade Show Coffee/Snack Break Sponsor
  • Tuesday Trade Show Cheese Table Sponsor
  • Wednesday Continental Breakfast and Coffee Sponsor

We have a co-sponsor on the Tuesday Trade Show Wine Reception, and are looking for another, if you'd like to get everyone a little bit tipsy while they shop. Revised to $250 for the co-sponsorship. 

Exhibitor Services Information and Manual


Northeast Decorating is the exhibitor services provider for the venue at Turning Stone Casino & Resort. If you need any additional furnishing beyong what is listed below and/or the electric service that you ordered with your registration, please contact them direct using the forms below.

Susan Brewer
Northeast Decorating
3360 Milton Avenue
Syracuse, NY 13219
Ph: 315-471-9989

OR FAX to: (315) 471-0237 (machine located in secure office area)

CONY has made arrangements with Northeast Decorating to provide your exhibit space with the following equipment. Exhibitor Booth Size 10’ deep x 10’ wide will include:

  • 8’ High Backdrop Draping
  • 3’ High Side Rail Draping
  • 1 - 7” x 40” Exhibitor ID (One Line) Sign
  • 1 - 6’ or 8’ x 24” Table (Vinyl Topped & Cloth Skirt)
  • 2 - Chairs
  • 1 - Wastebasket
  • (if you need electric, that needs to be ordered through CONY on your registration form). 


CONY EXPO Equipment Rental Order Form - Northeast Decorating CONY EXPO Equipment Rental Order Form - Northeast Decorating (67.52 KB)

Use this form to order furnishings not provided in the list above.

CONY EXPO Drayage/Freight Service Order Form - Northeast Decorating CONY EXPO Drayage/Freight Service Order Form - Northeast Decorating (256.27 KB)

Advance freight must be shipped to the off-site warehouse. FREIGHT WON'T BE ACCEPTED AT THE SHOW SITE.

CONY EXPO - Advance Warehouse Shipping Label - Northeast Decorating CONY EXPO - Advance Warehouse Shipping Label - Northeast Decorating (46.09 KB)

IMPORTANT: Freight must arrive to the warehouse by October 22nd.

  • Shipping materials directly to Turning Stone: We advocate shipping large displays or large quantities of items to Northeast Decorating - see forms above. If you are shipping small quanitities, like backdrops, gift items, handout materials, display products, etc., Turning Stone has provided the following SHIPPING INSTRUCTIONS: 
    • Guest assumes all responsibility and liability for loss, theft or damage to any goods, merchandise or equipment that Guest ships to TSRC in anticipation of and prior to the event.  Any pre-­event shipment and storage of equipment and materials shall be subject to the prior approval of TSRC.

    • Please label all shipments with the following information:
      ATTN: Donald Bennett Jr. 
      Campground Owners of NY 2019 – Oneida Room
      Turning Stone Resort Casino
      5218 Patrick Road
      Verona, NY  13478

    • Bring your own shipping labels. Do not list Turning Stone as the return sender. Turning Stone does not supply shipping labels.

  • Vendor Load-In Times/Instructions for Oneida Conference Area:
    • Monday, October 28th: Load in and set up between 9am and 5pm. 
    • Tuesday, October 29th: Load in and set up between 8:30am and Noon. 
    • Consult the Turning Stone Property Map below, for the Green Shaded areas. That is where the load in docks with overhead doors. We'll be in the Oneida conference area. 
    • Per the facility: There is limited parking there nearby but vendors are able to park in the bus spots and unload.  Please note, that this is not a parking space but a spot to unload and should not be there any longer than 10 minutes. It's recommended bringing your own utility cart to carry your supplies as there are no bellman located in this area with readily available bell carts. When you are all done unloading, please exit out and take a right and park in the covered garage. The covered garage, which is the color yellow in the attachment, is complimentary. 
    • CONY has carts available and can assist if needed. Park and check in first, and acquire a cart and assistant, or contact Suzanne onsite at 315-771-7778 to have someone meet you when you arrive.
  • Vendor Load-Out Times/instructions:
    • Wednesday, October 30, Noon-3pm. Due to limited parking at the bus spots, please have all items ready and down by the doors before getting your vehicle. 

  • Shipping Items for Exposition Attendee Bags: If providing a bag item (flyer, gifty-item), please send at least 100 of them to the CONY office to arrive NO LATER THAN Thursday, October 24. Items not arriving that day cannot be guranteed inclusion in our Expo inventory. Send to: CONY, ATTN: Exposition, 1 Grove St., Suite 200, Pittsford, NY 14534. 
  • Auction Items: Please bring your CONY Auction donations to Ed Marden at the CONY EXPO Registration Table when you arrive. If you are sending it ahead, please following the shipping instructions from above. 

IF YOU HAVE ANY QUESTIONS ABOUT LOAD IN, DRAYAGE, SHIPPING, FURNISHINGS, ELECTRIC, MEALS, LOCATIONS, ETC., please contact the CONY office asap. We'll either have your answers or be able to refer you to the right resource. 

Suzanne Bixby:
Don Bennett, Jr.:
Rosemary Celelli, Conference Chairperson: 

Turning Stone Resort Map with Load In Turning Stone Resort Map with Load In (3,275.49 KB)

Print this map to wayfind around the Turning Stone Resort, for load in, parking, etc.

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